Document Controller – Administration (Oman)

About the role

Lycopodium is seeking an Administration/Document Controller to support its project team in Oman. Reporting to the Construction Manager, you will ensure that all project documentation is accurately prepared, filed, and distributed in line with company, client, and regulatory standards.

Key responsibilities

• Organise and coordinate project meetings, workshops and weekly/monthly updates.
• Prepare, format and circulate minutes, reports and technical documents, often under tight deadlines.
• Register, file and control all project documentation according to approved procedures.
• Manage document transmission, uploading, logging and distribution to meet project schedules.
• Assist the Construction Management team as required, including travel coordination and liaison with Global Mobility and client logistics.

Required profile

• Strong written and verbal communication skills.
• Ability to work autonomously and collaboratively across business units.
• Excellent organisational skills with high attention to detail.
• Professional integrity, confidentiality and discretion.

Required skills

• Intermediate proficiency in Microsoft Word and Excel.
• Experience with Microsoft Office 365 / Windows.
• Knowledge of Adobe Acrobat XI Pro.

What we offer

• Career progression within a global engineering and project delivery firm.
• Opportunities for technical skill development and international exposure.