Admin Generalist

About the role

The Admin Generalist provides comprehensive administrative, clerical, and front‑desk support to ensure smooth daily operations. Acting as the main point of contact for internal and external stakeholders, this role manages reception activities, visitor handling, record keeping, and office coordination in line with company policies.

Key responsibilities

• Greet visitors, manage reception area, and handle meeting room bookings.
• Answer, screen, and direct incoming calls; maintain visitor logs and issue passes.
• Prepare, edit, and format documents, reports, memos, and correspondence.
• Maintain organized physical and electronic filing systems.
• Manage incoming/outgoing mail, courier services, and deliveries.
• Coordinate staff travel arrangements, including flights, accommodation, visas, and transport.
• Oversee vendor relationships, service contracts, and performance monitoring.
• Assist with purchase requisitions, approvals, and invoice processing.
• Monitor office supplies inventory and ensure timely replenishment.
• Coordinate with maintenance, IT, and cleaning services for seamless office operations.
• Track petty cash, support budget monitoring, and reconcile expenses.
• Organize meetings, schedule rooms, arrange catering, and prepare agendas and minutes.
• Maintain confidentiality of sensitive documents and information.
• Support new employee onboarding by preparing workspaces and induction materials.
• Ensure compliance with company policies, health & safety standards, and manage equipment servicing.
• Provide basic IT/user support coordination and handle ad‑hoc tasks for senior management.

Required profile

• Professional demeanor with strong interpersonal skills.
• Excellent organizational abilities and attention to detail.
• Ability to handle confidential information securely.
• Proactive approach to continuous improvement within administrative functions.
• Flexibility to support various ad‑hoc administrative needs.

Required skills