Executive Secretary (Muscat)

About the role

Responsible for providing comprehensive, high‑level and confidential secretarial and administrative support to managers based in Muscat. The role ensures smooth daily operations, manages communications and assists with special projects across the department.

Key responsibilities

• Manage managers’ diaries, schedule appointments, arrange travel and accommodation.
• Screen incoming calls and mail, directing queries to appropriate parties.
• Maintain paper‑based and electronic filing systems for easy access.
• Monitor attendance, leave records and overtime claims, supporting payroll processing.
• Handle petty cash, verify claims and ensure cash transactions are balanced.
• Support special projects, conduct research and assist with budget preparation.
• Oversee invoicing, bill approval, and payment processes for the department.
• Order and restock stationery and kitchen supplies while staying within budget.

Required profile

• Minimum A‑level or HSC qualification, preferably with a secretarial certificate.
• At least 4 years of secretarial/administrative experience in a medium or large organization.
• Fluent in spoken and written English with professional telephone etiquette.
• Legal right to live and work in Oman.

Required skills

• Proficiency in Microsoft Office applications.