Paralegal & Administrative Assistant – International Law Firm

About the role

We are looking for a highly organized Paralegal & Administrative Assistant to support the legal and administrative functions of an international law firm in Muscat, Oman. The role involves close collaboration with lawyers, clients, government bodies and external service providers, ensuring smooth case management and office operations.

Key responsibilities

• Assist lawyers in preparing, reviewing, formatting and proofreading legal documents, contracts, agreements, memoranda and correspondence.
• Conduct legal and regulatory research as directed by lawyers.
• Organise and maintain physical and electronic case files and legal records.
• Prepare legal forms, applications and supporting documents for submission to government authorities and regulatory bodies.
• Track legal deadlines, court dates, hearings and filing requirements.
• Coordinate document execution, notarisation, certification and legalisation processes.
• Liaise with courts, regulatory authorities and external service providers when required.
• Monitor legal and regulatory updates relevant to the firm’s practice areas.
• Manage incoming calls, emails, correspondence, meetings and appointments.
• Coordinate calendars and travel arrangements for lawyers and management.
• Prepare meeting agendas, minutes and follow‑up action items.
• Support client onboarding, engagement letters and related administrative documentation.
• Assist with billing and invoice preparation by collecting matter‑related information.
• Maintain office filing systems and document management procedures.
• Provide professional support to clients and visitors and respond to inquiries promptly.
• Uphold strict confidentiality of client information and firm records.
• Support general office administration and procurement activities.

Required profile

• Bachelor’s degree or Diploma in Law, Legal Studies, Business Administration or a related field.
• 3–5 years of relevant experience in a law firm, legal department or professional services environment.
• Experience in legal documentation and administrative support.
• Familiarity with Omani legal and regulatory procedures is preferred.
• Paralegal certification is an advantage.
• Fluent English communication skills are mandatory; strong Arabic proficiency is preferred.
• High level of integrity, discretion and confidentiality.
• Professional appearance and strong client‑service orientation.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)