Project Administration & Document Controller

About the role

Lycopodium Americas is seeking an Administration & Document Controller to support its construction projects in Oman. Reporting to the Construction Manager, you will ensure accurate and timely delivery of project documentation in line with company, client and regulatory requirements.

Key responsibilities

• Organise and coordinate project meetings, workshops and weekly/monthly reviews.
• Prepare, format and distribute minutes, reports and complex technical documents.
• Register, file and control all project documentation according to approved procedures.
• Lead document transmission, uploading, logging and distribution to meet project schedules.
• Assist the Construction Management team and act as liaison for personnel travel logistics.

Required profile

• Strong written and verbal communication skills.
• Ability to work autonomously and collaboratively across business units.
• Excellent organisational skills with high attention to accuracy and professionalism.
• Integrity, confidentiality and a commitment to delivering quality work.

Required skills

• Intermediate proficiency in MS Word and Excel.
• Experience with Microsoft Office 365 and Windows operating systems.
• Familiarity with Adobe Acrobat (XI Pro) for document handling.

What we offer

• Career progression within a global engineering and project delivery firm.
• Opportunities for technical skill development and exposure to international projects.