Receptionist / Administration Assistant

About the role

The Receptionist / Administration Assistant provides general administrative and secretarial support to the company, manages reception activities and acts as the overall IT representative for SCESO. The role also supports travel and event coordination, HR administration, training coordination, internal communications, employee engagement, employer branding and first-line IT support, reporting to the HR Manager.

Key responsibilities

• Provide administrative and secretarial support to management, liaise with suppliers, clients and other Sumitomo offices, and support visitors at company sites
• Coordinate travel arrangements (flights, hotels, transport, visas, settlements) and prepare payment requests, vouchers, LPOs and PEGA registrations; follow up on approvals and invoices
• Prepare company documents, manage company vehicles, shipments, contracts, records and inventory, and coordinate events, seminars and meetings
• Manage reception, call handling, hotel bookings, stationery, mail, cheques, corporate gifts, meeting minutes, notice boards and recruitment/administration and onboarding
• Support HR administration, training, employee engagement, internal communications, employer branding and the company LinkedIn page
• Act as the IT promoter: use and support the PEGA system, maintain user lists, provide basic email troubleshooting, configure devices, manage IT assets, SIM cards and access cards, and monitor server room records
• Support PRO activities during the PRO's absence

Required profile

• Experience in administration, HR coordination, training coordination, internal communications or employee engagement is preferred
• Experience in an international company environment is preferred
• Good communication skills in English and Arabic, strong written communication and numerical skills
• Basic knowledge of recruitment, onboarding and training administration
• Ability to coordinate multiple tasks and events while maintaining confidentiality

Required skills

• Excellent knowledge of Windows and Microsoft Office
• Familiarity with LinkedIn and corporate communication