Receptionist – Front Desk & Administrative Support

About the role

The Receptionist is the first point of contact for visitors, customers, and vendors, both in person and by phone. You will maintain a professional company image while providing essential clerical and administrative support to ensure smooth daily operations.

Key responsibilities

• Answer and direct incoming calls, take messages, and forward them to the appropriate staff.
• Greet visitors, manage the reception area, and escort guests to meeting rooms or offices.
• Handle visitor registration and maintain a visitor log.
• Arrange refreshments for visitors and guests.
• Manage meeting‑room bookings, resolve conflicts, and ensure rooms are prepared with functional IT equipment for video or tele‑conferences.
• Maintain and update the company contact directory.
• Receive, sort, and distribute mail and packages promptly.
• Perform photocopying, filing, and other document‑handling tasks as needed.
• Cover Personal Assistant duties during their absence and coordinate reception coverage.
• Report cleanliness and maintenance issues, and support other business units with clerical tasks such as travel arrangements.

Required profile

• Bachelor’s degree (Science or Arts) from a recognized institution.
• 2–5 years of experience in a similar front‑desk or administrative role within a corporate environment.
• Strong customer‑service orientation and professional demeanor.
• Proficiency with the Microsoft Office Suite.

Required skills

• Microsoft Office Suite