Senior Office Administrator – Muscat

About the role

The Senior Office Administrator will ensure the smooth operation of the World Bank Muscat Country Office. You will be the primary point of contact for staff, visitors, and external partners, maintaining a professional environment and supporting the office’s strategic objectives.

Key responsibilities

• Oversee all aspects of office operations, facilities management, and equipment maintenance.
• Coordinate travel arrangements in line with World Bank policies and budget guidelines.
• Manage procurement processes, including SAP entry, vendor PO creation, and event logistics.
• Administer corporate payment cards, track expenses, process invoices and reimbursements.
• Serve as leave coordinator and handle staff onboarding, visas, and official correspondence.
• Act as the Security Focal Point, supporting crisis‑management planning and UN security coordination.
• Liaise with ministries (MoF, MoFA) and other governmental bodies on administrative matters.

Required profile

• Minimum 5 years of experience in office administration or facilities management.
• Proven ability to manage procurement, travel, and budgeting processes.
• Strong organizational skills with attention to detail and compliance.
• Fluent in English and Arabic.

Required skills

• SAP

What we offer

• Two‑year fixed‑term contract with the World Bank Group.
• Opportunity to work in a multicultural, international environment.
• Professional development and exposure to global development projects.