Document Controller – Omani Candidates Only

About the role

We are looking for a highly organized Document Controller to join our project team in Oman. The role involves managing, tracking and maintaining all project documentation throughout the lifecycle, ensuring accuracy and compliance with company and client standards.

Key responsibilities

• Establish and maintain an effective document control system for project documentation.
• Receive, register, classify, distribute and archive incoming and outgoing documents.
• Maintain document registers, transmittals, correspondence logs and revision histories.
• Ensure all project drawings, technical documents, reports, specifications and correspondence are properly recorded and filed.
• Control document revisions and ensure only the latest approved versions are available.
• Coordinate with project managers, engineers, consultants, subcontractors and clients regarding document submissions and approvals.
• Monitor document review and approval status and follow up with relevant parties.
• Prepare document transmittals and ensure timely distribution to internal and external stakeholders.
• Maintain both electronic and hard‑copy filing systems in line with company procedures.
• Support quality audits by providing accurate documentation and records.
• Ensure compliance with ISO standards, client document control procedures and company quality requirements.
• Generate periodic document control reports and maintain document status dashboards.
• Protect confidential information and ensure proper security of project records.
• Assist project teams with administrative documentation and reporting requirements.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering or a related discipline.
• Omani nationality (mandatory).
• 2–5 years of experience as a Document Controller, preferably in construction, engineering, infrastructure or related projects.
• Experience working with consultants or contractors is preferred.

Required skills

• Proficiency with Document Management Systems (DMS).
• Knowledge of ISO document control standards.
• Ability to manage both electronic and hard‑copy filing systems.