Office Administrator

About the role

The Office Administrator will support the smooth operation of Hafeet Rail’s office by handling a wide range of administrative and clerical tasks. This role ensures that service requests, procurement activities, and contract processes are completed efficiently and in line with company policies.

Key responsibilities

• Provide general office services and support according to company procedures.
• Review and resolve service requests within defined service level agreements.
• Create purchase requisitions, follow up with procurement, and ensure timely release of purchase orders and contracts.
• Process contract release orders, goods receipt notes, and service entry sheets to support accurate financial records and supplier payments.
• Maintain a contracts registry and support supplier evaluation exercises.
• Manage petty cash transactions for urgent low‑value purchases when authorized.
• Monitor contractor and vendor compliance with safety and HSE requirements, stopping work if deviations occur.
• Assist with facility management, ordering office consumables, and providing printing services.
• Support other business units on administrative issues and contribute to strategic initiatives.

Required profile

• Bachelor’s degree (Science or Arts) from a recognized institution.
• 3–5 years of experience in a similar office administration role within a corporate environment.
• Proficiency in the Microsoft Office Suite.
• Ability to work with minimal supervision and handle multiple tasks efficiently.

Required skills

• Microsoft Office Suite