Assistant Manager – HR & Administration (Muscat)

About the role

The Assistant Manager – HR & Administration will provide day‑to‑day support to line managers on HR and administrative matters, ensuring smooth payroll processing, accurate personnel data management and compliance with Omani labour regulations. The role also acts as a backup for the HR manager, contributing to the overall effectiveness of the HR and Administration department in Muscat.

Key responsibilities

• Process recurring and non‑recurring payroll payments through the payroll system to ensure timely salary generation.
• Maintain and update personnel data, enabling quick retrieval for management decision‑making.
• Handle record‑keeping for leaves, loans, advances and ensure safekeeping of personal files.
• Prepare and process transfer and termination letters in line with company policy and Omani labour law.
• Secure custody of employee passports and release them as required.
• Coordinate with government entities to meet Omanisation requirements.
• Implement HR policies for manpower planning, recruitment, selection and employee development.
• Identify training needs, organise internal and external training programmes, and manage performance appraisal cycles.
• Maintain periodic HR‑MIS reports.
• Perform routine HR and administrative tasks such as handling employee loans, advances, certificates and act on behalf of the HR manager during absences.

Required profile

• Proven experience in HR administration and payroll processing.
• Familiarity with Omani labour law and Omanisation regulations.
• Strong organisational skills with the ability to maintain accurate personnel records.
• Capability to coordinate training programmes and performance management activities.
• Excellent communication skills to interact with line managers and government authorities.

Required skills