Office Manager

About the role

An office manager is sought to oversee daily office operations and provide administrative support across departments. The role covers front office activities, meeting and travel coordination, document control and support for HR and PRO functions, within an on-site position.

Key responsibilities

• Handle incoming calls, emails and general inquiries professionally
• Coordinate courier deliveries and outgoing shipments
• Arrange visitor access passes and maintain visitor logs
• Prepare meeting rooms, arrange seating and provide printing and basic meeting support
• Manage office supplies and consumables, and coordinate external service providers
• Monitor minor office expenses, keep records and provide expense summaries to accounting
• Organize internal meetings, briefings and appointments, prepare agendas and minutes, and send calendar invitations
• Arrange executive and staff travel, including flights, hotels, visas and transportation
• Maintain records of company documents such as contracts, licenses and correspondence
• Liaise with PROs on visa processing, license renewals and government documentation
• Support HR administration, including onboarding, induction and employee records, and maintain HR registers such as leave and employee ID records

Required profile

• Bachelor's degree in Business Administration or a related field preferred
• 3-5 years of experience in office administration or office management
• Strong organizational and multitasking skills, excellent written and verbal communication, and ability to handle confidential information with discretion

Required skills

• Proficiency in MS Office (Word, Excel, Outlook)
• Strong coordination and problem-solving abilities