Administrative Officer

About the role

The Administrative Officer provides effective administrative and operational support across the company, ensuring proper documentation, coordination, record keeping, and timely follow‑up of administrative matters. Reporting to the Finance Manager, the role works closely with all departments to support efficient day‑to‑day operations.

Key responsibilities

• Manage day‑to‑day administrative activities, office supplies, equipment maintenance and service providers.
• Maintain organized company records, correspondence, contracts, licenses and filing systems, both electronic and physical.
• Coordinate meetings, appointments, agendas, minutes and action‑point trackers for management and department heads.
• Handle government and corporate documentation, monitor expiry dates and liaise with PRO, banks, auditors and legal advisers.
• Maintain employee administrative records, support onboarding/offboarding and manage visa, labour and medical documentation.
• Track pending administrative matters, coordinate travel, accommodation, transportation and company events.

Required profile

• Good written and spoken English; Arabic is a must.
• Diploma or Bachelor’s degree in Business Administration, Finance, Management or related field.
• Minimum 2–4 years of relevant administrative experience, preferably in real estate, property development, construction or a corporate environment.
• Strong organizational, time‑management and documentation skills with high confidentiality.

Required skills

• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.