EDM Coordinator II (Document Control / EDMS Administrator)

About the role

The Document Control / EDMS Administrator manages and administers the Electronic Document Management System (EDMS) and ensures effective document control throughout EPC project execution. Project documentation must be registered, distributed, tracked, maintained and archived in line with project procedures and quality requirements.

Key responsibilities

• Administer and maintain the project EDMS, ensuring accurate document registration, uploading, filing and retrieval.
• Manage document numbering, revision control, transmittals and distribution workflows.
• Monitor document review and approval cycles, ensuring timely processing and follow-up.
• Maintain document registers, tracking logs and reporting dashboards.
• Coordinate with engineering, procurement, construction, project management and client teams to ensure controlled document distribution.
• Ensure compliance with project document control procedures, client requirements and document management standards.
• Monitor overdue documents and follow up with stakeholders to keep project schedules on track.
• Manage document archiving, records retention and final handover documentation.
• Provide EDMS support and guidance to project users.

Required profile

• Diploma or Bachelor's degree in Document Management, Information Management, Business Administration or a related discipline.
• Minimum 5 years of experience in document control and EDMS administration, preferably on EPC projects.
• Hands-on experience with electronic document management systems and project document control workflows.
• Good understanding of document numbering, revision control, transmittals and document lifecycle management.
• Strong organizational, coordination, communication and attention-to-detail skills.

Required skills

• Proficiency in MS Office, particularly Excel.
• Experience with electronic document management systems.