Executive Assistant to Managing Director

About the role

The Managing Director requires a proactive Executive Assistant to manage a complex calendar, coordinate high‑level meetings, and handle confidential information. This role supports day‑to‑day operations, travel logistics, and executive communications across the organization.

Key responsibilities

• Manage and optimise the Managing Director’s calendar, scheduling priorities, appointments and daily activities.
• Coordinate internal and external meetings, including logistics, agendas, briefing materials and follow‑up actions.
• Act as the primary point of contact for communications directed to the Managing Director, screening emails, calls and requests.
• Prepare, draft, proofread, translate and format business documents such as reports, presentations, letters and memos.
• Arrange domestic and international travel, handling flights, accommodation, visas, itineraries and related documentation.
• Maintain accurate electronic and physical filing systems and support expense claims, invoices and purchase orders.
• Attend meetings, record minutes, document decisions and track action items.
• Conduct research, gather information and prepare briefing notes for executive decisions.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field (preferred).
• Minimum 6 years of experience as an Executive Assistant or similar role, preferably in the Energy sector.
• Excellent verbal and written communication skills in English and Arabic; French is an advantage.
• High level of professionalism, discretion, confidentiality and emotional intelligence.
• Strong attention to detail, accuracy and problem‑solving abilities.

Required skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).