Executive Assistant to the CEO & Management Coordinator

About the role

We are seeking a proactive and highly organized Executive Assistant to support our CEO and coordinate management activities across the company. The successful candidate will act as a central hub for scheduling, meeting follow‑up, and performance monitoring.

Key responsibilities

• Organise the CEO’s calendar and schedule management meetings.
• Prepare meeting minutes, action plans and follow‑up reports.
• Attend or lead selected internal meetings when delegated by the CEO.
• Follow up with department heads to ensure task completion.
• Monitor departmental KPIs, OKRs, deadlines and weekly plans.
• Identify delays or unresolved issues and report them to the CEO.
• Coordinate Odoo requirements and issues across departments.
• Work with the Odoo developer on customisations, bug fixes and testing.
• Maintain an updated tracker of Odoo development progress.

Required profile

• Excellent communication, presentation and interpersonal skills.
• Strong organisational, follow‑up and problem‑solving abilities.
• Confident personality with basic management and leadership skills.
• Good understanding of KPIs, OKRs and action plans.
• Fluent written and spoken English.
• Relevant experience and a bachelor’s degree are preferred.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Odoo or other ERP systems
• Proficiency with digital collaboration tools