Executive Secretary – High‑Level Support for CEO

About the role

The Executive Secretary provides high‑level administrative support to the CEO, Board members and senior executives, ensuring smooth operation of the Executive Office. This position acts as the primary point of contact for internal and external communications, representing the office with professionalism and discretion.

Key responsibilities

• Manage daily schedules, calendars and correspondence for the CEO and senior leaders.
• Prepare, review and edit reports, presentations and other documents for internal and external meetings.
• Organise board and executive committee meetings, including agendas, materials and minutes.
• Screen calls, emails and requests, liaising with stakeholders on behalf of the executive team.
• Arrange travel itineraries, visas, accommodation and transport for executives.
• Coordinate executive events, functions and logistics.
• Maintain organized electronic and hard‑copy filing systems in line with data‑management policies.
• Support special projects, track milestones and follow up on deliverables.
• Assist with general office administration, supplies ordering and vendor coordination.

Required profile

• Minimum 5 years of experience providing executive‑level administrative support.
• Proven ability to handle sensitive and confidential information with discretion.
• Excellent organisational and time‑management skills.
• Strong written and verbal communication abilities.
• Detail‑oriented with a focus on accuracy and high standards.

Required skills

What we offer

• Opportunity to work closely with senior leadership in a dynamic environment.
• Exposure to high‑impact projects and strategic initiatives.