Junior Admin Officer – Graduate School

About the role

The Graduate Studies Executive supports the daily operations of the Graduate School, ensuring smooth administration, promotion and delivery of postgraduate programmes. This junior position coordinates admissions, student services and programme logistics while acting as a primary contact for prospective and current students.

Key responsibilities

• Respond to enquiries from prospective students and provide information on programmes, admissions, scholarships and application procedures.
• Manage the admissions workflow, including application tracking, document verification, applicant communication and reporting.
• Assist in planning, scheduling and delivering graduate programmes in collaboration with academic departments.
• Coordinate timetables, classroom logistics, examinations, student records and graduation activities.
• Serve as the main point of contact for current students on academic and administrative matters.
• Support recruitment initiatives such as education fairs, exhibitions and information sessions.
• Help develop and update promotional materials, website and social media content.
• Maintain accurate student records and prepare statistical and management reports.
• Contribute to quality‑assurance processes and compliance with university policies.

Required profile

• Bachelor’s degree in Business Administration, Management, Marketing or a related field.
• 0–2 years of experience in higher‑education administration, admissions, student services or programme coordination (preferred).
• Experience in recruitment, event coordination or marketing within the education sector is an advantage.
• Strong interpersonal and communication skills in English and Arabic.
• Excellent organisational, time‑management and customer‑service orientation.

Required skills

• Proficiency in Microsoft Office applications.
• Familiarity with student information systems.