Project Team Assistant / Administrator (Omani Nationals Only)

About the role

This role coordinates project administration for the Misfah and Duqm projects, acting as the central point for local coordination. It covers personnel mobilization, visa processing, site access approvals, logistics and document control, and supports project managers and engineering teams so they can focus on their work.

Key responsibilities

• Coordinate personnel mobilization, including visa processing, site access permits, local clearances, travel, accommodation and transportation for project teams and subcontractors.
• Liaise with customers, site authorities and stakeholders to ensure compliance with site entry requirements, safety regulations and local procedures.
• Manage project documentation, records, correspondence and document control to keep project information accurate and organized.
• Track timesheets, manpower logs and administrative data to support reporting, resource management and billing accuracy.
• Provide administrative and coordination support to project management teams, working with HR, Procurement, Finance and other functions.

Required profile

• Diploma or bachelor's degree in business administration, office management or a related field, with 3+ years of experience in project administration, team support or logistics coordination in engineering, construction or energy environments.
• Proven experience managing personnel mobilization, visa processing and site access permits, and coordinating with Omani authorities and project stakeholders.
• Experience in travel and logistics coordination, including accommodation, transportation and workforce mobilization.

Required skills

• Document control, records management, correspondence handling, timesheet administration and manpower tracking.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational, time management, communication and stakeholder coordination skills.

What we offer

• Competitive salary package.
• Opportunities to work with a global team and on a variety of innovative projects.
• Access to employee resource groups.