Personal Assistant to General Manager

About the role

The Personal Assistant to the General Manager supports the smooth operation of Anantara Al Jabal Al Akhdar Resort by handling administrative tasks, coordinating meetings, and ensuring effective communication across departments. This role is essential for maintaining organized workflows and delivering high‑quality service to guests and colleagues.

Key responsibilities

• Set up and maintain an alphabetical filing system, regularly updating indexes and discarding outdated files.
• Track and file incoming correspondence, ensuring trace dates are clearly indicated.
• Coordinate appointments, meetings, and trainings; log schedules, send reminders, and prepare meeting materials.
• Take accurate minutes, verify their correctness, and distribute them within 48 hours.
• Handle incoming calls, route information to appropriate personnel, and manage mailings, faxes, and telexes.
• Maintain travel expense records, update travel schedules, and assist with travel arrangements.
• Prepare monthly critiques and end‑of‑month reports on time.
• Organise associate meetings, daily briefings, and short training sessions as assigned.

Required profile

• Strong organizational skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to work collaboratively with multiple hotel departments.
• Proactive attitude and capacity to manage multiple tasks simultaneously.

Required skills

• Proficiency in standard office equipment (photocopier, fax, telex).
• Experience with filing systems and document management.
• Competence in scheduling and minute‑taking.

What we offer

• Opportunity to work in a prestigious global luxury hotel brand.
• Dynamic environment with exposure to diverse hospitality operations.
• Professional development within the Anantara network.