Personal Assistant to General Manager

About the role

The Personal Assistant to the General Manager supports the smooth operation of Anantara Al Jabal Al Akhdar Resort by handling administrative tasks, coordinating communications, and ensuring efficient workflow across departments.

Key responsibilities

• Maintain and regularly update a filing system, labeling files alphabetically and discarding outdated documents.
• Track and archive correspondence, ensuring each item is dated and stored in the appropriate jacket.
• Coordinate appointments, meetings, and trainings, logging schedules and sending reminders.
• Prepare meeting materials, take accurate minutes, and distribute them within 48 hours.
• Handle incoming calls, gather relevant information, and forward it to the appropriate personnel.
• Compile and sort trace materials by date, manage fax and telex communications.
• Record travel expenses, update travel itineraries, and dispatch mailings with appropriate documentation.
• Support the preparation of monthly critiques and end‑of‑month reports.
• Organise associate meetings, daily briefings, and short training sessions as assigned.

Required profile

• Strong organizational skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to work collaboratively with multiple departments.
• Proactive attitude and capacity to manage multiple tasks simultaneously.

Required skills

• Proficiency in standard office equipment (photocopier, fax).
• Experience with filing, document management, and minute‑taking.
• Basic knowledge of travel expense tracking.