Project Coordinator - Vehicle Testing Operations

About the role

A fast-paced vehicle testing team supporting automotive and mapping technology operations across the Middle East is looking for a Project Coordinator. The role acts as the main operational link between the client, drivers and the internal project management team, coordinating daily testing activities, driver training, route assignments and progress monitoring so that all work follows client requirements and operational procedures.

Key responsibilities

• Serve as the main point of contact for clients, attend meetings and briefings, and keep drivers informed of requirements and performance expectations
• Handle client inquiries and escalate operational concerns until resolved
• Onboard and train drivers, then coach them on routes, schedules, safety and reporting
• Monitor driver attendance, punctuality and performance, and coordinate deployment, shifts and replacements
• Prepare daily route assignments and schedules, track distance, hours and coverage, and adjust routes when needed
• Ensure drivers follow routes and instructions, and report daily operational reports, route logs and attendance records
• Oversee vehicle availability and readiness, identify bottlenecks and recommend process improvements
• Escalate incidents, safety concerns and vehicle issues, and prepare regular performance reports for the client and management
• Ensure compliance with traffic laws, driving hours and rest periods, and maintain confidentiality of client data

Required profile

• Bachelor's degree in Business Administration, Operations Management, Logistics, Engineering or a related field; equivalent experience may be considered
• 2-3 years of experience in project coordination, operations management, logistics, fleet management or a similar role
• Client-facing experience and experience coordinating field personnel or operational teams
• Willingness to work flexible schedules including evenings, overnight shifts and weekends, and to travel or deploy across Bahrain, Oman, Qatar, Saudi Arabia and the UAE

Required skills

• Strong English and Arabic verbal and written communication
• Proficiency in GPS navigation, digital mapping and route monitoring tools
• Microsoft Office or Google Workspace, especially Excel, Word and PowerPoint
• Preferred: experience in automotive, vehicle testing or mapping projects, fleet monitoring platforms, training sessions and operational dashboards