Executive Assistant & Operations Coordinator

About the role

We are looking for a highly organized Executive Assistant & Operations Coordinator to support our senior management team in Muscat. The role combines executive support with cross‑functional coordination to ensure smooth daily operations and that nothing falls through the cracks. You will act as the central point of contact for internal and external stakeholders, ensuring seamless communication and documentation flow.

Key responsibilities

• Manage executive calendars, schedule meetings and handle end‑to‑end meeting logistics.
• Track and follow up on tasks across HR, Finance, Legal, Marketing, Customer Service and Regulatory departments.
• Maintain an organized, audit‑ready document database.
• Plan and coordinate team‑building activities and internal training sessions.
• Assist in preparing reports and presentations for senior management.
• Provide discreet, proactive support to senior leaders.

Required profile

• 2–4 years of experience as an Executive Assistant, Operations Coordinator or a similar role.
• Fluent in written and spoken Arabic and English.
• Exceptionally organized, proactive and able to drive tasks to completion.
• Demonstrated discretion and ability to handle confidential information.
• Experience supporting C‑level executives or working in a regulated industry is a plus.

Required skills

What we offer

• Full‑time, on‑site position in Muscat.
• Opportunity to work with Oman’s national UTM platform.